Terms of Service

CallWaNote provides AI-assisted review of compatible call recordings. Conversion sends the recording you choose to the service you select in the app: the CallWaNote processing server (Server, the default), or a direct provider (GPT, OpenRouter, Qwen, Google or Grok) that your phone contacts itself using your own API key. Direct providers handle your data and bill you under their own terms.

1. About CallWaNote

CallWaNote is an Android app for detecting or importing compatible call recording files, generating speech-to-text transcripts, separating speakers, summarizing conversations, and reviewing audio with synchronized text. Conversion is provided by the CallWaNote processing server or by a direct provider you choose, and some features use optional connected services such as Google Drive.

2. Recording permissions and your responsibility

CallWaNote does not itself enable call recording where no compatible recording source exists. Features depend on Android version, device, phone app, local laws, permissions, and recording-file availability.

You are responsible for obtaining any permissions and consents required to record, store, transcribe, upload, or disclose the voices and personal information of people in a conversation. You must have the legal right to process every recording you submit, including its content about third parties.

3. Conversion services and upload

Server (default): When you use Server, you authorize the App to upload the selected recording to the CallWaNote processing service to produce a transcript, speaker labels, timestamps, and a summary. The resulting content is delivered back to the App. This service requires a network connection and may involve remote infrastructure or service providers disclosed in the Privacy Policy.

Direct providers (GPT, OpenRouter, Qwen, Google, Grok): When you select a direct provider and save your own API key, you authorize the App to send the selected recording and its transcript text from your phone straight to that provider, without passing through the CallWaNote server. Your use of that provider is governed by your own agreement and the terms of that provider, and the provider bills your account with it, including for any retried request. You are responsible for your API key and for the charges and data handling that result. Grok is the xAI API, whose terms are written for business customers and ask that personal data be sent only with its Zero Data Retention setting.

You should avoid uploading information you do not have permission to share. Recordings, speaker labels, and generated results may contain sensitive information. Conversion is separate from Google Drive upload.

4. Processing time, limits and availability

Conversion duration, file limits, model availability, supported languages, queues, and processing quality may vary based on the conversion service, file length, quality, server or provider capacity, network conditions, and, for Server, available conversion time. Direct providers may reject a recording that exceeds their size or length limits. Jobs may be delayed, interrupted, retried, canceled, or fail due to technical limitations or outages.

Conversion time and rewarded ads apply only to Server. Where the App provides a conversion-time balance, available time and the rules for consuming it are shown in the App before processing. If the App offers rewarded ads, the applicable reward and its conditions will be displayed before you decide to watch an ad. Rewards are in-app service benefits, not cash or transferable property. Direct providers use no conversion time or rewarded ads.

5. AI results and accuracy

AI-generated transcripts, speaker identity labels, word timestamps, summaries, action items, and recognition hints can be inaccurate, incomplete, or misleading. Model output is not a verified record of what was said or a substitute for listening to the source recording.

Review important results against the original audio before relying on them for legal, medical, safety, financial, professional, or other significant decisions. You remain responsible for decisions made using generated content.

6. Your content and intellectual property

You remain responsible for recordings, transcripts, summaries, corrections, contact information, and personal vocabulary you submit or use. You grant CallWaNote and the service providers needed to fulfill your request permission to process those materials only to operate the functionality you choose, subject to the Privacy Policy.

Do not upload unlawful recordings or content that you do not have a lawful right to use.

7. Remote data, retention and deletion

Server processing may use temporary storage, queues, and technical records while creating and delivering conversion results. The actual periods for which server audio, results, and logs are retained, as well as deletion methods, are described in the Privacy Policy. The App and server may not be able to restore recordings or results that have been deleted.

Data sent to a direct provider is kept by that provider under its own terms. CallWaNote does not receive it and cannot delete it, and deleting a note in the App does not delete anything at the provider.

Removing locally stored content or uninstalling the App does not necessarily remove server-side copies, data held by a direct provider, or content you separately uploaded to third-party services. Use the supported deletion procedure or request assistance through the developer contact channel.

8. Google Drive

Google Drive integration is optional and separate from conversion. Connecting Drive grants only the Google permissions shown in its OAuth authorization flow. You may choose to upload recordings or other clearly identified files to your own Google Drive, subject to Google's terms and API policies.

Disconnecting Drive does not automatically remove files already saved there. Those copies must be managed through Drive or a supported App deletion option.

9. Contacts and recognition hints

Optional features may use contact labels, language choices, custom vocabulary, pronunciation hints, work fields, or transcript corrections. Such information may improve recognition, but particular results are not guaranteed. Applicable recognition hints may be included with a conversion request to Server or to a direct provider, as explained in the Privacy Policy.

10. Acceptable use

You may not use CallWaNote to infringe another person's rights, violate recording or privacy laws, collect another person's sensitive data without required authorization, gain unauthorized access, misuse cloud accounts or servers, or interfere with the App or its related services.

11. Third-party infrastructure and interruptions

Android, device vendors, Google Drive, Google authentication, advertising providers where enabled, hosting infrastructure, OpenRouter and its model providers, and any direct provider you select (OpenAI, Alibaba Cloud, Google Gemini) may have their own terms, pricing, or operational restrictions. Those terms and any billing are between you and that provider. The availability of third-party services and the reliability of network connections cannot be guaranteed.

12. Changes to the service

We may change, add, limit, suspend, or discontinue features to maintain security, availability, compatibility, legal compliance, or the quality of the service. Material changes will be communicated as required by applicable law.

13. Disclaimer

To the maximum extent permitted by applicable law, CallWaNote is provided on an “as is” and “as available” basis. We do not guarantee flawless transcription, speaker identification, summary accuracy, continuous server availability, successful upload or conversion of every file, or compatibility with every device.

14. Limitation of responsibility

To the maximum extent permitted by applicable law, the developer is not responsible for losses arising from inaccurate AI results, unauthorized or unlawful recordings, loss or unavailability of content, server interruptions, third-party outages, expired authorizations, or actions taken on the basis of generated results. Nothing in these Terms excludes liability that cannot lawfully be excluded.

15. Privacy and ending use

Your use of the App is subject to the CallWaNote Privacy Policy. You may stop using the App, disconnect optional services where supported, and request information about available server data deletion methods through the developer's contact channel.

16. Contact

For questions about these Terms or the server processing service, use the developer contact information published with the CallWaNote app listing or the official garhi.io support channel associated with the App.